In the field, the system starts with the selection process: school-based committees and community leaders identify girls in the greatest need. Once approved for support, each girl’s entitlement is then tracked through our data monitoring system. Volunteers – including members of the CAMA alumnae network, and local government officials – help us in this detailed monitoring process, using mobile phones to record data and send it back to our database for efficient and cost-effective tracking.
In-country CAMFED staff make regular field visits to each school and meet with volunteer groups and other parties to ensure that funds are used for the purposes they were provided for. Our staff also ensures that records are in place for each transaction, are maintained in a manner consistent with our best practices, and provide a clear trail for auditing.
The audit process, which happens annually in each country, traces funds from the time of donation to the time it reaches individual girls. Evidence is gathered in two ways:
- Inspecting finance records from schools and volunteer groups involved in programme administration
- Interviewing sponsored girls to confirm they received their full entitlements
To strengthen the effectiveness of field audits and legitimise enforcement and compliance, we work in partnership with government audit departments in each country. Both parties share audit reports to find and resolve discrepancies and to reward good record-keeping.